Hyde Park Ventures is the second largest Five Guys franchisee in the United States, operating more than 50 locations across multiple states.
As the business scaled rapidly, their accounting processes struggled to keep up. Financial reporting lagged behind operations, and manual workflows created inefficiencies across the organization.
BTBK partnered with Hyde Park Ventures to implement a more structured accounting system, improve reporting timelines, and support better financial decision-making across the business.
The Challenge
Hyde Park Ventures experienced rapid growth, expanding to more than 50 locations in a short period of time. Their existing systems and processes were not built to support that level of scale.
This led to several challenges:
- Financial reporting delays that limited timely decision-making
- Manual processes for sales entry, reconciliations, and accounts payable
- Difficulty managing intercompany transactions across entities
- Limited visibility into labor, purchasing, and overall performance
- Increasing pressure on the accounting team to keep up with growth
Without a consistent structure, it became difficult to maintain accuracy, efficiency, and control across the business.
How BTBK Improved Financial Operations
BTBK partnered with Hyde Park Ventures to redesign their accounting processes and build a system that could scale with the business.
This included implementing and managing Restaurant365 as a centralized platform, standardizing workflows across accounts payable, banking, and reporting, and structuring financial data to support consistent visibility across entities.
With these systems and processes in place, Hyde Park Ventures gained more timely and reliable financial data across the organization.
For example:
- Daily sales and labor data became available in near real time, allowing operators to adjust staffing and purchasing decisions more quickly
- Vendor integrations reduced manual invoice entry and improved accuracy in food cost tracking
- Consolidated reporting made it easier to evaluate performance across all locations
- Intercompany transactions were streamlined, reducing errors and improving financial clarity
The result was a more efficient, scalable financial system that supported both day-to-day operations and long-term decision-making.
The Results
The impact of these changes was significant:
- $200K+ in annual personnel cost savings by maintaining a lean accounting team
- 500+ hours saved annually by eliminating manual reporting and data aggregation
- Millions of dollars identified and corrected through improved intercompany tracking
- Faster, more reliable financial reporting to support operational decisions
- Improved control over labor and purchasing through real-time visibility
These improvements allowed Hyde Park Ventures to operate more efficiently while continuing to scale.
Key Takeaways
For multi-unit restaurant operators, growth introduces complexity quickly. Without the right structure, financial visibility becomes harder to maintain.
This case highlights the importance of:
- Building accounting systems that scale with the business
- Delivering financials on a consistent and reliable timeline
- Using tools like Restaurant365 effectively, with the right processes in place
- Creating visibility into performance across all locations
Looking to Improve Your Financial Visibility?
If you’re managing a multi-location restaurant group and looking for more consistent reporting, better structure, or clearer insight into your numbers, we’d be happy to connect.
